Registering a company online in Japan has become increasingly accessible, especially with the government’s push for digital transformation. While the process is still somewhat formal and documentation-heavy, many of the key steps can now be completed electronically. The first step is to decide on the type of company you want to establish. The two most common types are Kabushiki Kaisha (KK), a joint-stock company suitable for larger businesses or those seeking investment, and Godo Kaisha (GK), a simpler limited liability structure often used by startups and small businesses.

Once you’ve chosen the company type, you need to determine essential details such as the company name, registered address in Japan, business objectives, share capital, and information about shareholders and directors. The next step is to prepare the Articles of Incorporation in Japanese. For a KK, the Articles must be notarized, which can now be done online using Japan’s e-Notary system. GK formations do not require notarization, simplifying the process.

After notarizing (if needed), the capital must be deposited into a bank account under the name of the company representative, and proof of deposit is required. With all documents ready—including the Articles of Incorporation, proof of capital, and ID documents—you can submit your registration online through the Legal Affairs Bureau’s digital platform. Once reviewed and approved, you will receive a Certificate of Registered Matters and seal registration certificate, which serve as legal proof of your company’s existence.

After company registration in Japan, you must complete post-incorporation steps such as registering with the tax office, social insurance bodies, and opening a corporate bank account. While the process is increasingly digital, it’s conducted primarily in Japanese, so foreign entrepreneurs often work with local legal or administrative professionals to ensure accuracy and compliance.